JOB ADVERTISEMENT, (VACANCY ANNOUNCEMENT N0. VA- 03/2013)
The Nordic International Support Foundation (NIS) is a Norwegian-registered non-profit organisation engaged in stabilisation and reconciliation initiatives in conflict and post-conflict areas. Our primary areas of intervention are institutional development, public service delivery, and conflict resolution. Headquartered in Oslo, Norway, NIS recently finalised a project in Sri Lanka and currently implements projects in Somalia, Myanmar, and the Sahel.
General information
Duty station: Mogadishu, Somalia
Position title: Logistics and Administrative Assistant
Reporting to: Finance Administrative Coordinator
Duration: 12 months
Issue date: 17/12/2013
Closing date: 24/12/2013
KEY RESPONSIBILITIES:
· Responsible for office procurement and supplier in accordance with NIS’s financial and procurement policies and procedures; support field offices
· Obtain information and quotes for procurement process;
· Assist with the preparation of tender documents;
· Organize logistics for visitors; responsible for pick up and drop off at the airport, lodging and security
· Provide personnel support to the program as needed, such as templates and other resources documents;
· Oversee the administration of program files and relevant documents, including the filling of documents, physically and electronically;
· Registering and tracking all incoming and outgoing physical correspondence;
· Perform receptions, operator and librarian tasks as needed;
· Assist in the preparation and implementation of financial process as needed;
· Identifies accommodation necessary for NIS activities in Somalia and negotiates cost; oversees this activity in the field,
· Organizes the main office and supervises peripheral offices (rental contracts, insurance, furnishing, office set up and security),
· Oversees office and house maintenance,
· Ensures maintenance of office equipment
· Perform other logistical and administrative tasks within the program’s scope of activities, as instructed by management.
· Oversees administrative management of: vehicle fleet, warehouses and stocks (purchase contracts or rental, insurance),
Qualifications:
· Bachelor’s Degree, in business administration
· Minimum three years of relevant experience in administration, logistics, inventory, store etc;
· Preferably three years of professional experience in project management.
· Previous experience of working with an international or multilateral organization would be desirable.
· Good knowledge of Microsoft Excel, Word, Access, data entering applications
· Good communication skills in English.
Interested and qualified candidates are requested to submit online applications only according to the following procedure:
· An updated CV; and an application letter which should include contact information for three work-related referees (Please specify clearly the position in your application letter)
· Hand delivered applications will no longer be accepted.
· Applications that do not meet the above requirements will be disregarded.
· Only shortlisted candidates will be contacted.
· Send your application on the following email: recruitment.somalia@nis-foundation.org not later than 24/12/2013
QUALIFIED FEMALE CANDIDATES ARE PARTICULARLY ENCOURAGED TO APPLY